🧰 Ultrex IT – Low Voltage Bid Process (Backup Vendor)
Purpose
To streamline how we gather and send information to LTT Partners (Harper Wimble’s team) or other low-voltage vendors for cable run bids—especially when no walkthrough is needed.
1. Overview
Vendor:
- Company: LTT Partners (Backup Low Voltage Team)
- Primary Contact: Harper Wimble – harper@lttpartners.com
Goal:
To request bids for low voltage runs (cameras, access control, etc.) without needing an on-site walkthrough by providing complete documentation, photos, and videos.
2. Preparation Before Requesting a Bid
✅ Gather Required Information
Make sure you collect and/or create the following materials:
- PDF floor plans of the building
- If available, mark up with:
- Camera locations
- Door access control points
- Any other wire run endpoints
- Camera locations
- If available, mark up with:
- Photos and videos
- Walk through each area where runs will go
- Show key locations (IDF, ceiling type, entry points, etc.)
- Walk through each area where runs will go
- Picture of IDF (network closet)
- Show racks, switches, and available ports
- Show racks, switches, and available ports
- Note ceiling type (e.g., drop ceiling, drywall, open industrial)
- Confirm if lift is needed (based on ceiling height or access)
- Document mounting heights
- Interior cameras
- Exterior cameras
- Interior cameras
- Identify system type
- Which camera or access control system is being installed (e.g., UniFi Protect, Verkada, etc.)
- Which camera or access control system is being installed (e.g., UniFi Protect, Verkada, etc.)
- Doors requiring electrification
- List which doors will need power for access control
- List which doors will need power for access control
- Preferred wire path runs (if known)
- Example: “Follow HVAC chase” or “Run through plenum ceiling above hallways”
- Example: “Follow HVAC chase” or “Run through plenum ceiling above hallways”
- Switch information
- Note if there’s an open switch port or if they’ll need to provide one
- Note if there’s an open switch port or if they’ll need to provide one
- Installation hours
- Confirm if there are preferred or restricted working hours
- Confirm if there are preferred or restricted working hours
- Drilling requirements
- Note surfaces like brick, sheetrock, concrete, etc.
- Note surfaces like brick, sheetrock, concrete, etc.
- Device onboarding responsibility
- Confirm whether Ultrex IT or the vendor handles final setup/configuration
- Confirm whether Ultrex IT or the vendor handles final setup/configuration
3. Sending the Bid Request
📧 Email Template
To: harper@lttpartners.com