Hello team,
So Monday the 30th of December marks the start of our OneDrive/SharePoint migration project. This has been a long time coming, and represents a big leap forward for staff ease of working from home and stability of file access.
To ensure that you maintain access to any critical files and prevent losing recent changes, we recommend that beginning Monday the 30th of December, anyone who needs to ensure continued access to updated documents should have saved them to their desktop (or any other local to your computer location). After the migration is complete, you will be able to place these files into their proper locations in OneDrive/SharePoint.
While we’re in the midst of the move, a couple of key notes-
You won’t have access to the file server/current documents during the move, so if you don’t make copies to your machine before then for files you need during the transition, then assume you won’t be able to work with them.
Directly after the migration we have a training session booked to get at the basics of “Where’s my stuff?” and “How can I access my stuff?”
You’re likely to get emails during our work informing you that a new sharepoint site has been shared with you- please ignore those, and certainly don’t go to the link and start interacting with files until the migration is done and the training session is complete. If files are played with on the source or destination while we’re in progress, it can delay the migration and have all staff waiting on the completion date if we have to start over because of file sync issues.
We’ll be holding a training session on January 6th at XXXXX to help your team get familiar with accessing and managing files in OneDrive/SharePoint. Anyone who needs assistance should bring the device they use so we can help them get signed in on the spot. For anyone who cannot attend, we will provide an email with written instructions and a how-to video demonstrating file access and organization in OneDrive.
As we complete the SharePoint migration, a member of our team will be on-site to assist with any other technical issues you may have. We understand that change comes with a learning curve and potential adjustments, and we’re fully prepared to guide you through this process.
Thank you for your cooperation and for trusting us to help streamline your file management environment. We value your partnership and look forward to ensuring a smooth, efficient transition for you and your organization.
Best regards,
Jim Smith
Ultrex IT
541-862-1053
IT@Ultrex.com